Weddings at Buffalo Gap Retreat

The perfect place for that DIY experience.  Decorate to your heart’s content!

Use the Vendors of your choice.
 

Rustic Elegance

Wedding Season at Buffalo Gap Retreat:  April 20 - Nov. 2

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Single Day (budget) Wedding Packages for 2020

No weddings accepted on major holiday weekends

Excludes Mondays following on the following weekends:

Memorial Day, July 4th, Labor Day, Columbus Day

 

3 month advance notice required

Based on availability

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Budget Weddings at Buffalo Gap - venue rental structure:​

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• Low Season: (pre-Memorial Day and Post-Labor Day weekend)

  • $1500 on a Friday or Sunday, (or any weekday)

  • $2100 for a Saturday

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• High Season: (post-Memorial Day to pre-Labor Day weekends)

  • $1800 on a Friday or Sunday, (or any weekday)

  • $2400 for a Saturday

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What’s included:  

• Day use fee for exclusive use of the Dining Hall and Pavilion from 7am thru 10pm -- which means dining hall and pavilion off limits to cottage and camping guests.  

• Up to 150 people and their vehicles

• Includes Watercress cottage rental for Fri-Sunday (bride’s quarters)

• Cabin rentals ala carte (meaning you or your guests rent cottages on a first come, first served basis) -- as well as catering, food service, special tables or chairs, or beer/wine -- all to be arranged by the wedding party or their planner.

• Beer and wine must be purchased exclusively through Buffalo Gap bar if and when that happens otherwise we will assist with other arrangements

• Catering and food services by Buffalo Gap Cafe / Restaurant organization is possible

• you must have event liability insurance -- recommend www.theeventhelper.com 

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Venue facilities rental price only:

Simple and affordable with ala-carte options.

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Facilities Inclusions

• Exclusive Use of our Grand Pavilion and Dining Hall facilities for the day.   The fee covers sunrise to 10pm, with any music concluding by 930pm.

• Use of onsite bridal suite for the weekend:  Watercress Cottage

• Access to the lake area and bon-fire at the lake or dining hall -- firewood included

• Trash dumpster included.   Trash removal is the responsibility of the client and must be disposed from each facility that was occupied at the conclusion of the event.  No exceptions

• $300 refundable deposit required for trash clean up compliance.

• Early morning set up and prep allowed but full clean up must be completed same evening.  

• NOT Exclusive use of Whole Property nor are cottage rentals included other than Watercress

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Cottage Rentals

• Cottage rentals a la cart by interested individuals through www.BuffaloGapRetreat.com 

• For a  complete Cottage Summary listing including pricing:   Cottage Prices Summary - click here

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Amenities Include:

Lake with beach that includes kayaks, canoes, paddle boat, wood fire sauna, beach volleyball, swimming, hiking trails, bon-fire areas with included firewood and various games around camp including ladders, corn-hole, horse shoes…

 

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Wedding / Planner Coordinator fee:  (or Oversight fee -- additional -- details below)

• A wedding planner is not required for a budget, single day wedding.

• A Wedding Planner/Coordinator is an option for all weddings and is separate from all venue fees.

• For our exclusive Certified Wedding Planner, contact Karen Nottingham, Fab Affairs, LLC  at karen@fabaffairs.net

• We do welcome other Planners/Coordinators.  However, insurance is required and there will be an additional charge of $500 for an oversight fee (see below)

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Total Number of Guests

• Dining Hall capacity <200

• Pavilion capacity <300

• budget weddings allow for up to 150

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Accessory Options:  Rentals and accessories may be rented through Fab Affairs, and/or Buffalo Gap or may be rented through an recommended or other vendors (see below).   

table rentals, chair rentals, linens, special lighting, sound system/PA, glasses/ wine glasses, catering and more are available at extra cost through wedding coordinator and/or Buffalo Gap Retreat or others.

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Event Insurance

A current certificate of commercial general liability insurance naming Buffalo Gap Retreat LLC as an insured party (or other comparable broad form general liability coverage for bodily injury, personal injury, and property damage claims) in the amount of One Million Dollars is required.

Additional liability waivers or supplemental insurance may also be required depending on the scope of the insurance, the venue rental period, and the activities planned for the event.

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—> The wedding party and each licensed vendor must provide certificate of insurance.

--> try Markel Event Liability Insurance (should include liquor liability):   www.theeventhelper.com  or  www.markeleventinsurance.com 

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Contract / Deposit Requirements:  a signed contract is with initial deposit is required

1. Hold the date fee / initial deposit -- non-refundable 50% in advance

2. 50% balance due within 48 hours of the wedding.

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